Handling visitors has become a part of a company's daily operation. The more care one takes in handling its visitors, the better the image one portrays. However, not all visitors require the same treatment. Today's companies have to deal with at least five types of visitors, such as delivery/courier workers, clients, contractors, suppliers, and the public.
Tengku Sulaiman Tengku Burhan, the spokesperson of TimeTec, introduces the latest cloud-based Visitor Management System, TimeTec VMS, that has lately been in demand by the market. Sulaiman explains the different types of visitors. "Delivery workers usually do a come-and-go visit but depending on the layout of the building and whereabouts of the recipients of the goods; some might need to deliver to the individual company in a building instead of just dropping off packages at the reception. For contractors and suppliers, the visits might be frequent and involving many people, while for clients and the public, they often come to meet someone in the building for a meeting or a short visit. The challenge is how to know where all these visitors are at any given time. Have they left the building, or they are still inside?" According to Sulaiman, TimeTec VMS is in demand when companies are no longer wanting to take any risks when dealing with strangers during the pandemic.
"The idea that pen and logbook are enough to handle visitors is outdated as now, more than ever, visitor management needs to be upgraded in terms of security and SOP compliance to ensure that the premises are well protected," he stressed.
TimeTec VMS offers a cloud-based visitor management system that can cater to all types of visitors. The best feature in TimeTec VMS is the preregistration of visitors whereby those who want to visit a company need to fill up all the required fields online to ease the vetting process, and all of this can be done from TimeTec VMS App. Why is this such a great idea?
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Visitor details provided is customizable for each company
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Reduce visitor's hassle during registration
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Identification verification is quick and easy
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All information is available for cross-checking and earlier preparation.
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Health declaration is available for use on the App
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Visitors are provided with a QR Code upon registration
Besides preregistration, employees can invite visitors to come to the office by filling up the request online. When the invitation is accepted, the visitors will receive a QR code that contains visitation info. For those who do not preregister, walk-in registration is made simpler with the reading of MyKad for vital information and the receptionist filling up the health declaration form. TimeTec VMS is also integrable with FingerTec Face ID 5/FTD for face recognition, scanning of mask-wearing and body temperature reading as an additional tool to heighten overall safety during this trying period.
"You'd be surprised to know how many visitors one company have in a month. By having TimeTec VMS to manage all visitors, the company will have access to that information for reference or any other purposes," explained Sulaiman. With TimeTec VMS, all historical records of visitors are kept safely in a server, and those who are hostile or a nuisance can be sidelined in the blacklisted section. TimeTec VMS also provides 9 types of reports that satisfy management requirements.
TimeTec VMS (www.timetecvms.com) is a subscription basis solution accessible via any web browser. It's not only affordable, but the implementation is also easy and straightforward.
If your company has a VMS requirement, contact Tengku Sulaiman at [email protected] or [email protected] for a simple demo.
About TimeTec
TimeTec Group was established in 2000. Over 20 years, the Group had developed three homegrown globally recognized IT brands, FingerTec, TimeTec and iNeighbour, for workforce management, security, smart office, smart residential and smart township solutions by unleashing of the power of biometrics, cloud & edge computing, IoT and AI technologies. All these solutions connect and change the landscape of work life and home life in a larger ecosystem. Through a vast network, TimeTec Group distributes its biometric hardware products and 16 cloud applications, including IoT devices, to more than 150 countries worldwide. Visit our company websites at www.timeteccloud.com, www.fingertec.com, www.ineighbour.com
Various renowned clients have subscribed to TimeTec VMS solution including Worldwide Holdings Berhad, Fibertex Personal Care, Tzu Chi International School, Lemon Sky Animation, Nano Malaysia Berhad, and many more. The versatility and feasibility of TimeTec products also attract various international customers from all over the world, including Hong Kong, Dubai, Australia, Qatar, South Africa etc. that are using TimeTec as their smart office digitalization tool.
